An Affiliate of the Sewickley Valley YMCA
Original: June 1, 1989
As Amended: December, 1, 1989
As Amended: January 31, 1992
As Amended: January 14, 1994
As Amended: November 1, 1996
As Amended: March 7, 1997
As Amended: September 29, 2000
As Amended: June 27, 2003
As Amended: October 3, 2006
As Amended: November 17, 2010
As Amended: September 13,2013
As Amended: November 14, 2014
SENIOR MEN’S CLUB BYLAWS
TABLE OF CONTENTS
| ARTICLE I | NAME | 3 | ||
| ARTICLE II | PURPOSE | 3 | ||
| ARTICLE III | MEMBERSHIP | 3 | ||
| Section 1 | Qualifications | |||
| Section 2 | Classes | |||
| Section 3 | Dues and Fees | |||
| ARTICLE IV | OFFICERS AND OFFICER DUTIES | 3 | ||
| Section 1 | Officers and Terms | |||
| Section 2 | Vacancies | |||
| Section 3 | Duties | |||
| Article V | NOMINATIONS AND ELECTIONS | 5 | ||
| Section 1 | Nominating Procedures | |||
| Section 2 | Election of Officers | |||
| Section 3 | Installation of Officers | |||
| Article VI | Meetings | 5 | ||
| Section 1 | Regular | |||
| Section 2 | Special | |||
| Section 3 | Annual | |||
| Article VII | EXECUTIVE COMMITTEE | 4 | ||
| Article VIII | STANDING COMMITTEES | |||
| Section 1 | Formation and Type | |||
| Section 2 | Audit Committee | |||
| ARTICLE IX | PARLIAMENTARY AUTHORITY | 6 | ||
| Section 1 | Robert’s Rules | |||
| Section 2 | Quorum for Meetings | |||
| Section 3 | Quorum for Executive Committee | |||
| ARTICLE X | AFFILIATION | 6 | ||
| ARTICLE XI | DISSOLUTION | 7 | ||
| Section 1 | Authority | |||
| Section 2 | Bank Funds | |||
| Section 3 | Tangible Property | |||
| ARTICLE XII | AMENDMENTS | 7 |
ARTICLE I
NAME
The name of this organization shall be Senior Men’s Club, an affiliate of the Sewickley Valley YMCA (hereinafter called “SMC”)
ARTICLE II
PURPOSE
The purpose of the SMC shall be to promote a community-wide fellowship of retired men through social, recreational and educational activities, and to provide opportunities to be of service to the community.
ARTICLE III
MEMBERSHIP
Section 1
Membership shall be open to all retired men who subscribe to the purpose of the SMC as contained in ARTICLE II.
Section 2
All who have registered and paid the required dues and fees shall be considered members.
Section 3
The membership year will be the calendar year. Dues for new members
- joining before June 1, shall be the full annual dues.
- joining on or after June 1, shall be 2/3 the annual dues, rounded to the nearest dollar. Members with unpaid dues shall be notified by mail prior to June 15th each year that their names will be removed from the rolls as of July 1st.
Dues and fees recommended by the Executive Committee must be approved by a two-thirds majority of the members voting at a regular or special meeting.
ARTICLE IV
OFFICERS, TERMS, AND DUTIES
Section 1
The officers of the SMC shall be a President, Vice-President – Membership, Vice-President – Programs, Vice-President – Community Service, Secretary, Treasurer, and three Trustees. The term of office shall be one calendar year except for the Trustees who shall have three-year terms, with one Trustee being elected annually since the terms are staggered.
Section 2
If the President shall be unable to complete his term, the Vice-President Membership shall serve out the remainder of the term. All other vacancies shall be filled by action of the Executive Committee to complete the unexpired term. An elected President shall not serve more than one full consecutive term.
Section 3
The duties of the officers shall be as follows:
- Preside, if possible, at all meetings of the Executive Committee and at all regular and special meetings of the membership
Appoint chairmen of all committees except the Nominating, Audit, Membership, Program, and Community Service Committees
Serve ex-officio as a member of all committees except the Audit and Nominating Committees
Appoint members to the Audit Committee
- Annually appoint the SMC Historian
- May approve unbudgeted expenditures up to $500 without Executive Committee or membership approval
- Sign a voucher for the Treasurer approving any such expenditure and report such action at the next meeting of the Executive Committee
- The Vice-President – Membership shall assume the office and duties of the President in his absence, and act as Chairman of the Membership Committee.
ARTICLE IV OFFICERS
TERMS, AND DUTIES
Section 1
The officers of the SMC shall be a President, Vice-President – Membership, Vice-President – Programs, Vice-President – Community Service, Secretary, Treasurer, and three Trustees. The term of office shall be one calendar year except for the Trustees who shall have three-year terms, with one Trustee being elected annually since the terms are staggered.
Section 2
If the President shall be unable to complete his term, the Vice-President Membership shall serve out the remainder of the term. All other vacancies shall be filled by action of the Executive Committee to complete the unexpired term. An elected President shall not serve more than one full consecutive term.
Section 3
The duties of the officers shall be as follows:
The President shall:
- Preside, if possible, at all meetings of the Executive Committee and at all regular and special meetings of the membership
Appoint chairmen of all committees except the Nominating, Audit, Membership, Program, and Community Service Committees
Serve ex-officio as a member of all committees except the Audit and Nominating Committees
Appoint members to the Audit Committee
- Annually appoint the SMC Historian
- May approve unbudgeted expenditures up to $500 without Executive Committee or membership approval
- Sign a voucher for the Treasurer approving any such expenditure and report such action at the next meeting of the Executive Committee
The Vice-President – Membership shall assume the office and duties of the President in his absence, and act as Chairman of the Membership Committee.
The Vice-President – Programs shall assume the office and duties of the President should the Vice-President Membership be unavailable to do so, and act as Chairman of the Program Committee.
The Vice-President — Community Service shall assume the office and duties of the President in his absence should the Vice-President – Membership or the Vice-President – Programs be unavailable to do so, and act as Chairman of the Community Service Committee.
The Vice-President Communications – Assume the office and duties of the President in his absence should the Vice-President Community Service be unavailable to do so. Develop and maintain the Senior Men’s Club web page.
The Secretary shall:
- Prepare minutes of regular, special, annual and Executive Committee meetings
- Submit minutes for approval or modification by the membership
- Maintain custody of committee reports and other SMC records not specifically assigned to others for safekeeping
- Reply to correspondence received and write letters to individuals and organizations as directed by the President
- Annually provide the SMC Historian with a copy of minutes of Executive Committee meetings and meetings when membership votes occur
The Treasurer shall:
- Collect dues, assessments and fees and issue receipts for same if requested
- Maintain custody of the funds of the SMC in banks and in petty cash
Issue checks for payment of SMC bills as authorized, securing signatures of designated co-signers
Report to the membership on the activity and current balance in bank accounts and petty cash, also indebtedness, if any, such reports to be made at regular and annual meetings or otherwise as directed by the President.
- Serve as a member of the Executive Committee and ex-officio as member of committees other than the Nominating Committee and the Audit Committee
- Attend meetings with such regularity as to maintain current knowledge of decisions affecting the SMC and its members, in order to assure continuity of SMC philosophy and direction regardless of changes in SMC officers
- Review annually SMC Bylaws and submit any recommended amendment(s) to the Executive Committee at its August meeting
ARTICLE V
NOMINATIONS AND ELECTIONS
Section 1
In October of each year, the members shall elect a Nominating Committee composed of three members, none of whom hold elective office. The Nominating Committee will select its own chairman and shall, at the regular meeting in November, announce a slate of candidates for office. Other nominations may be made from the floor only at the time of election of officers provided that the individual nominated has agreed to his nomination and to serve if elected.
Section 2
Election of officers shall take place at the regular meeting in December. Voting shall be by written ballot or by a show of hands. The candidate for each office receiving a plurality shall be declared elected. Voting may be by proxies submitted in a form approved by the Executive Committee. Proxy votes will be counted if received prior to election.
Section 3
Installation of new officers shall take place at the annual meeting in January that will mark the beginning of their term of office.
ARTICLE VI
MEETINGS
Section 1
Regular meetings of the SMC shall be held on a scheduled basis at the Sewickley Valley YMCA, or at such other places approved by the Executive Committee.
Section 2
Special meetings, approved by the Executive Committee, shall be held at the call of the President. The Sewickley Valley YMCA shall be allowed to make one annual fund raising appeal at a regular meeting of the membership at a time mutually agreed to between the Sewickley Valley YMCA’s Executive Director and the President. All other direct, explicit solicitations, promotions and political appeals are excluded at both regular and special meetings.
Section 3
The annual meeting of the SMC shall be held on the third Friday in January. The outgoing President, Treasurer, and the chairmen of all standing committees shall present reports at the annual meeting.
ARTICLE VII
THE EXECUTIVE COMMITTEE
The general direction of the SMC shall be vested in the Executive Committee that shall consist of the current elected officers, the immediate past president, and a representative appointed by the Sewickley Valley YMCA. The President shall be chairman of the Executive Committee which shall hold meetings as required to properly manage the affairs of the SMC but not less frequently than every two months. Meetings shall be held at the call of the President. The Executive Committee shall make recommendations to the membership for approval of all unbudgeted expenditures exceeding $500.
Article VIII
Standing Committees
Section 1
Standing Committees shall include but not be limited to Membership, Program, Community Service, and the Sewickley Valley YMCA annual fund-raising drive. The President and each Trustee shall be ex-officio members of each committee except the Nominating and Audit Committees.
Section 2
During the first week of November the President shall appoint the Audit Committee, which shall be composed of three members, none of whom may be members of the Executive Committee.
The Audit Committee shall name its own chairman, audit all SMC financial records and accounts, and report its findings and recommendations to the membership at the annual meeting. The audit shall be submitted to the YMCA for a further audit at its discretion.
ARTICLE IX
PARLIAMENTARY PROCEDURE
Section 1
Roberts Rules of Order Newly Revised shall be the authority in all questions of Parliamentary Law.
Section 2
Ten percent (10%) of the total membership shall constitute a quorum at all regular, special or annual meetings.
Section 3
Five (5) members of the Executive Committee, including the President or one of the Vice- Presidents, shall constitute a quorum at the Executive Committee meetings.
ARTICLE X
AFFILIATION
The SMC will maintain its affiliation with the Sewickley Valley YMCA as long as such affiliation is mutually compatible. Either party may terminate the affiliation by 180 days written notice to the other. Proposals to expand or reduce the scope and nature of affiliation are subject to approval by vote of the SMC membership.
ARTICLE XI
DISSOLUTION
Section 1
Dissolution of the SMC may be effected by the two-thirds majority of members voting by written ballot, following three successivc meetings allowing discussion of the question.
Section 2
Upon dissolution of the SMC, the Treasurer will make a final accounting of the balances in the bank account(s) and in petty cash and that amount will be donated to the Sewickley Valley YMCA. Membership may make a suggestion to the YMCA as to the use of the donation.
Section 3
The Executive Committee will dispose of all tangible property of the SMC as directed by a majority of members present and voting at a regular or special meeting.
ARTICLE XII
AMENDMENTS
These Bylaws can be amended at any regular meeting of the SMC by a two-thirds vote of members present and voting, provided that the amendment has been submitted in writing at the previous meeting and that it has been read to the members and discussed during that meeting.
| Adopted by SMC: | June 9, 1989 |
| Approved by YMC A [with proposed amendments]: | November 28, 1989 |
| As Amended: | December 1, 1989 |
| As Amended: | January 31, 1992 |
| As Amended: | January 14, 1994 |
| As Amended: | November 1, 1996 |
| As Amended: | March 7, 1997 |
| As Amended: | September 29, 2000 |
| As Amended: | June 27, 2003 |
| As Amended: | October 3,2006 |
| As Amended: | November 17, 2010 / (September 10, 2010) |
| As Amended: | September 13, 2013 |
| As Amended: | July 2017 |
